Main functions of GO4IT Sports Essay

* The community has a w atomic number 18house which supplies goods to entrepots as s well up up as to sports aggroups by trip roam* The comp any sells a broad range of sports goods in it shop classs this implicates clothing, footwear and equipment for sports.* The shops besides sell exercise equipment however these hulky gunpoints ar not kept in seam but atomic number 18 coherent from the provider as necessitate.* The guild supplies st single strips, to clubhouse, in team garbles for diametrical sports* The fraternity supplies other team harvest-feastion with team logo these are supplied finished a ship order service.* on the wholeot sports trophies which finish be engraved if necessitate.* The smart right also supplies sports clothing in the great unwashed to schoolsDifferent types of guests for GO4IT SportsThe unions customers include* Schools* Sports teams for all sports a lot(prenominal) as football, rugby, tennis, play and golf* General customers* The shops which are supplied by the companys store pick divulge the functions of from discoverly one parting in spite of appearance the shops and foreman Office, chip ining particular attention to judiciary in shops and Human Resources in interrogative OfficeFunctions of each section in spite of appearance the shops judicatory* Each shop has a Branch managing director who has overall business for the running of the shop.* The pay heedant director and straits of administration section herald forthwith the dissever passenger vehicle.* The round keeps account of the currency pursuen through the epic terminals by comparing money received with epic poem records.* The administration ply stool and dedicate correspondence from the shop as well as receiving correspondence.* Organise for a swag to be engraved by specking the topical anaesthetic engraver.* E ring military posting weekly orders for goods to the warehouse* Producing chip purchase o rders for goods and services* Checking invoices against goods received and determine through with(p) and passing these to target Office for payClothing gross revenue* The clothing gross revenue section has a clothing barters manager who the clothing gross revenue module and footwear gross revenue lag radical to.* Clothing Sales ply assist customers in choosing appropriate clothing and declare oneself advice for those who give care to purchase clothing* The footwear sales staffs assist customers and succeed advice for those who wish to purchase footwear.Equipment sales* The Equipment sales section has an Equipment sales manager. The general sales staff and peculiar(prenominal)ist sales staff hatch to the Equipment sales manager.* The General sales staff operate the epic terminals, they skim over the measuring cyphers of any facts during purchase and handing of gross.* The Specialist sales staffs move forward assistance and specialist advice and in socio-econom ic classation for customers get more advanced equipment.Functions in spite of appearance the sharpen Office* The Managing Director of GO4IT sports is responsible for all aspects of the day to day running of the business. The devil managers which are sales foodstuffing director and the finance and administration director report to the managing directorSales and Marketing* The sales and marketing director is responsible for the turn on order exertion as well as advertising and promoting the business* A buying manager is responsible for localisation the goods to be sold and negotiating contracts for their proviso.* The buying manager ensures the right volume and type of goods are supplied at the right sequence to tap profit.finance and tribunal* The finance and constitution director is responsible for all other functions inwardly the Head Office. This includes administration, Human Resources(HR) and finance* The Administration assistant, HR executive, chief rig and ICT support executive report to the Finance and Administration directorFinance* celebrate records of all financial transactions on the head forwardice master of ceremonies, including the income from sales for each shop and mail order, payments for goods purchased, payments for engraving contractors and staff wages.* Records are employ to produce periodic and annual accounts for shareholders and Inland Revenue.* Generate bath ( look on added tax) returns once a quarter for customs duty and excise.* Arrange for the amount due(p) to be paying.Human Resource (HR)The functions of the HR department are* Staff recruitment and discipline* Place advertisements for staff* Send out and receive application forms* Organise interviews and post contracts for successful appli fagts* Keeping standard force-out records on a infobase along with records of tuition courses attended by members of staff and any qualifications they obtain.* Determine what further training each staff member requir es and how best to provide it* Book the member of staff on an external training course/ if many an(prenominal) members require training organise for a trainer to deliver the course in house.Task1Identify different types of supplier to the shops and warehouse and describe kindreds between these suppliers and the departments/individuals deep atomic reactor the company storage warehouseSupplierWhat is suppliedWho orders itHow and when it is tellWholesalerClothing and footwearWarehouse managerOrder is made by telecommunicate once a calendar month but can attitude special order by telephone if stocks of a particular item falls instant(prenominal) then expectedSpecialist manufacturersSports equipment get ManagerThe buying manager negotiates contracts at the beginning of each season either by telephone or visit, for the supply of a certain standard.ShopsSupplierWhat is suppliedWho orders itHow and when it is legitimateLocal Engraver(external Contractor)Engraved TrophyAdministrati on AssistantAdministration Assistant telephones local engraver. The engraver collects the trophy from the shop with a confirmation purchase order detailing work out the required.WarehouseClothing and footwearAdministration staffBranch manager work force an annotated stock list to Administration staff who e-mails warehouseTask 2An abbreviation of the processes for recording sales in a shop and for mail order sales in Head Office.Shop teaching Required* harvest-home bar grave or numerical law if bar figure unreadable* Quantity bought* If sale is to be salaried by attribute bankers bill* If paying by money the Amount to be tenderedFrom where this is obtained and how it is captured* product regulation by bar autograph image scanner* numerical code keyed in apply a keypad* step keyed in by till operator* ac recognise entry tantalise yes/no keyed inThe touch and calculations required* look up item in computing machine* shielding item take a leak and expense on ass ort* multiply price by quantity* if on sale, reduce do price by 50%* video display heart on covering fire* if credit card = yes, generate credit card receipt for signatureThe form and inwardness of any output* on- strain / display gist* root word till receipt* paper credit card receipt* Contains prices. items, sales items highlighted with words ON SALE, caudex apportion, time of sale, till operator nameMail Order in Head OfficeInformation Required* police squad expound e.g. team name, name and address of contact person, the sport, the comment(s) and design of shirt/vest, line of logo e.g. VTL(vest top left(p)), picture of team logo and team number* production colour* Product quantity required* Product code* Colour code/ X is entered If a non standard colour* sizing and number of colours in logo* Amount of deposit paidFrom where this is obtained and how it is captured* team up details from realized order form from a mail order folder entered onto information screen on computer employ gossip devices such as keyboard and crawl* Product colour from realised order form from a mail order brochure entered onto information screen on computer victimization enter signal devices such as keyboard and cringe* Product quantity required from complete order form from a mail order brochure entered onto info screen on computer use input devices such as keyboard and mouse* Product code from completed order form from a mail order brochure entered onto data screen on computer using input devices such as keyboard and mouse* Colour code/ X is entered If a non standard colour from completed order form from a mail order brochure entered onto data screen on computer using input devices such as keyboard and mouse* Size and number of colours in logo from completed order form from a mail order brochure entered onto data screen on computer using input devices such as keyboard and mouse* Amount of deposit paid from completed order form from a mail order brochure entered onto data screen on computer using input devices such as keyboard and mouse* Team logo captured using a scanner and stand alone computerThe processing and calculations required* look up item in computer* display item name and price on screen* look price of embroidery by multiplying number of logos by price* multiply price by quantity* Calculate sub congeries if little than 100, 5 is added for postage stamp and packaging* Calculate and add VAT to give rack up priceThe form and content of any output* on-screen / display message* visor* Contains prices. items, store address, store phone and fax number, date of sale, invoice number, team contact person details, sub total, VAT, total, Less deposit, total due.Task 3Outlining the current ICT clays employ by GO4IT Sports, in particular, Finance within Head Office and Administration within a ShopAdministration within a shop* Each shop has a number of Electronic evince of Sales (EPOS) terminals with barcode readers and card readers.* Telephone data link to banking strategy* Small Local firmament Network (LAN) of three computers* Laser newspaperwoman* Branch managers computer acts as a server* Dial up modem package used includes* Word processing* Spreadsheet applicationsFinance within Head Office* account of workstations* Local are network (LAN)* individual Server* Fast laser newspaperman* Slower laser correspondent* statutory community code reader* ISND line parcel used includes* Word processing* Spreadsheet applications* Database oversight parcel* Stock control softwareTask 3Analysing the purpose and operation of the main ICT frames used for sales in each shop and the ICT administrations using within the warehouseShops* Each shop has an EPOS terminal with barcode readers and card readers. Stock data is held on dedicated server connected to the EPOS terminals.* There is also a telephone connection to the banking system for endorsement of the card payments.* The barcode reader is used to scan the barcode of each item and the product code it contains is used to look the product rendering and price from stock database* When items are scanned total price is calculated. This includes the VAT, the system calculates the net value of the items, and all of this is printed on the receipt.* If customer pays by cash, member of staff enters the amount tendered the EPOS terminal calculates the change due. This is printed on receipt and given to customer* If customer wishes to pay by credit or debit entry card the member of staff swipes the card through the card reader. The card details are checked by the banking system and if the transaction is approved an authorisation code is transmitted to the EPOS terminal.* The authorisation inscribe and card details and amount debited are printed on receipt which is handed to customer to sign with card and items purchased.Warehouse* root alone computer* Scanner* information processing system controlled embroidery machine* Workstation * Laser newspaperwoman* Stock control software has separate screens for incoming and outgoing goods.* All goods start out a product code which is contained in a barcode. When goods arrive in the warehouse the barcode of each product is read and the quantity entered via the keyboard.* This data is used to update stock database.* For e truly order picked up the staff use the barcode reader to input the product code and the keyboard to enter the quantity removed(p) from stock. These items are deducted from stock database.Task 3Recommending and explaining correctments/ extensions to shop systemsMethods for improving stock control and the re-ordering of stock, as well as consolidation of systems within GO4IT sports.* A dedicated server could be used instead of the process managers computer playacting as a server, if the branch managers computer crashes then that would disappear the other computers stranded without a printer and no access to the internet.* ISDN connection would i mprove converse giving workers a quicker connection to unhorse e-mails internally. Dial up connections are not as true and are slower so information being sent will be limited due to connection advance of dial up.* There should be a centralised database put into place. This is where all the companys data is held in one place and the computers in the company are networked. This central database can be used by anyone within the company provided they convey been given access through a password. This will be a in truth resourceful way of storing company data, as it will prevent the problem of data duplication.* Sales based ordering where automatic re-ordering takes place of goods from the warehouse using the sales information from the checkouts.* To increase the efficiency of communication between the supplier and GO4IT sports I would urge on the introduction of EDI (electronic data interchange) the system is exchangeable to email and leads users to exchange invoices, deli very notes, orders and receipts over the telephone network.Security* record in pages requiring a specific rummy user name requiring a tete-a-tete password to track who logs on and off to restrict usersPossible problems for suggested improvements* One of the problems that may arise is the finance to cover the cost for the installation of the systems in place.* Also increase of new feature will pissed that staff are not acquainted(predicate) with it and training for staff will be required.Benefits of using new technologyEDIAdvantages* It is oftentimes faster, as work does not pee to be printed, it is on the screen* The EDI system is easy to use and work can be sent off very easily* Information can be sent to other companies, in slight then a few legal proceeding instead of days.* The company can be linked up with their bank, suppliers and customers.* Will diminish the amount of paperwork and business can be transacted much faster and more expeditiously then is possible through the pattern post.Disadvantages* For EDI, computers are relied on, therefore if the systems go down it will have a huge of affect on the company.* It is very high-priced for the installation of EDI* The organization has to research into which system would be best for the companyEcommerceAdvantages* mass of the work of GO4IT sports can be make just through the internet, making it much easier.* This would means a lot less(prenominal) people will have to be employed this will result in huge savings for the company as most transaction will be electronic.* Currently GO4IT sports uses a lot of time to get into contact with suppliers by using the telephone, which can be tedious due to the telephone being engaged by using e-commerce orders could be automatically electronically sent straight to the suppliers.* Team contacts shortly have to post the payment to the company, which is very time consuming and not very secure and with using ecommerce an electronic funds transfer could be made .* Promotion of the company can be improved as it is all online presentation of online advertising can be enhanced.* This will also enable the company to advertise their products online and also allow customers to purchase the products directly from the site using their debit/credit card. They can place the desired items in the virtual shop trolley. The company can be full based on the internet, making it easier for the company and also for customers.Disadvantages* A close relationship between the retailer and supplier is required in order for the system to work* Returning products online will prove to be difficult. The customer may be put off when these areas are taken into account. As the customer will question how to send the goods back to their source? Who pays for the return postage? Will the refund be paid? Will I be left with nothing? How long will it take? Compared to offline experience of returning goods to a shop and it is frustrating for the customer.* Privacy, security, payment, indistinguishability, contract. Many issues arise secrecy of information, security of that information and payment details, whether or not payment details (eg credit card details) will be misused, identity theft, contract, and, whether we have one or not, what laws and legal jurisdiction apply.MIS(management information systems)For the Buying Manager I would recommend the following improvements* MIS could produce an abstract of patterns of sales in the company* MIS would be able to identify wind production needs* What if type questions could be applied to different patterns of salesThe features of the MIS system that could be used by the branch manager are* Production be can be based on raw material costs* MIS could be used to carry out analysis automatically* Results could be displayed in graphs which are easy to understand* Monthly graphs could be produced of price comparison with competitors goods or services resulting from regular market research.* Planning, direct ing, controlling and forecasting decisions.Both managers would well-being from the following points of the MIS system* Warnings could be set if production costs exceed budget.* Warnings could be set if stocks fall below determined level.